Replies to This Forum

Permalink Reply by Arulraj.R on March 10, 2009 at 19:07

Hi Sir, I am arul. Stock verification is very simple for using MS excell (Enter you access no 1 to -- after take it and tick or mark the available book only. finaly simly veryfy. or thorough lib automation software

by arul

• ▶ Reply

Permalink Reply by Sunita on March 31, 2009 at 22:53

Hello Sir, If you are haviing any library software, then you have to approach the library software vendor from whom you have purchased it; then they will help you. If you want manually stock verification then the same procedure as Mr Arul has suggested. But I think you must have library software then it will be very easy, just contact the person. You have to creat one excel file containing Acc.No. and do the procedure with the help of bar code scanner.

Ok

• ▶ Reply

Permalink Reply by DAMODHARAN,P.G on April 2, 2009 at 3:43

thanks madem it is fine but it is about to finish okay though our is a private engineering college how to makeup the missed books any norms for loss of books

• ▶ Reply

Permalink Reply by O. P. Saini on April 20, 2009 at 6:47

Dear Sir
There are three techniques for Library Stock verifications
i. Manual library environments: Without help of computers only staff involvement.
ii. Semi-automated library environments: Little bit use of Machines
iii. Automated libraries: complete with the help of Library Management Software.

I m Discussing only the manual procedure because every software has its different process for stock verification
Each library should conduct periodic inventories (Stock Verification) in order to:
1) have an up-to-date record of library holdings
2) have concrete data on rate of loss
3) assess strengths and weaknesses in the collection
An inventory may be done at the end of the academic year or on a continuous basis throughout the year. The pattern used should be selected on the basis of what will cause the least disruption to the school's library media program. For example, using a continuous inventory system entails closing off only one section of the library to circulation for a limited time while the rest of the library remains open for business as usual. It is desirable but not necessary to conduct an inventory of the entire collection every year; however, an inventory schedule should be established and implemented.
Procedures for manual library environments follow:
Preparation for Inventory:
1. Shelf-Read
2. Weed
Sections to be inventoried should be weeded in advance by the teacher-librarian with the library clerk completing all the procedures for withdrawal of materials.
3. Update records
Filing needs to be up-to-date, both for the shelf-list and the public catalogue.
4. Recruit and Train Assistants
Auxiliary personnel need to be recruited and trained in inventory procedures so that the teacher-librarian can continue to concentrate time and energy on the educational program while the inventory is in process. Possible sources for personnel to assist library technical and clerical staff in conducting the inventory are teacher assistants, student assistants and adult volunteers.
Procedures for Inventory:
1. Work in pairs - one person with the shelf list cards, one checking items in the collection.
2. All "problem" items should be flagged with the appropriate "problem slip" and accumulated on a cart or in a box. Problems can later be sorted as to type.
3. Check circulation cards for materials on loan and materials sent for Bindery against the shelf list cards and revise notations re missing item(s) as necessary.
Follow Up:
1. Retrieve Missing Items
Create list of missing items in shelf list order. Circulate a copy among the staff, and ask for cooperation in locating missing items.
2. Compile Inventory Records
See annual report for inventory statistics.
3. Evaluate Collection
Assess strengths and identify weaknesses in collection.
4. Withdraw Lost Items
If any item has not reappeared within a year of the inventory, the title may be withdrawn.
5. Update Catalogue
when the last copy of any item is withdrawn from the library collection; report the record as a deletion on the monthly form.

Thanks

• ▶ Reply

Permalink Reply by Major Singh Padam on October 14, 2009 at 3:04

i favour manual verification of books. Those who suggest that we should use software for stock verification. There are lot of mistakes are done by softwares because software are also made by human being. When we do verification manually we see that every accession number is being record correctly.

• ▶ Reply

Permalink Reply by Anil Singh on November 11, 2010 at 18:45

Thanks Arul for suggesting such a simple method of Stock Verification. Thanks a Ton :-)

• ▶ Reply