LIS Links

First and Largest Academic Social Network of LIS Professionals in India

Latest Activity

CHETAN RAVAL updated their profile
7 hours ago
Bilal Rabbani is now friends with Millan Krushna Dutta and Mhuammad Rafiq Akhtar
yesterday
Vinod Kumar Jain posted a blog post
yesterday
neema shukla posted an event
Thumbnail

International Conference on Libraries and Emerging Technologies for Smart Knowledge Ecosystems (ICLET 2025), at Jaipur,Rajasthan

November 14, 2025 at 9am to November 15, 2025 at 6pm
yesterday
Rohidas Rathod posted an event
yesterday
Hemanta Kumar Biswal posted an event
Thumbnail

4th International Symposium on Knowledge Engineering for Digital Library Design (KEDLD-2025) at Indian Institute of Technology, Kharagpur

November 3, 2025 to November 5, 2025
yesterday
SHIVAKUMARA BC posted a discussion
yesterday
Swati replied to Jayant Deshpande's discussion Librarian are forced to teach a subject
Wednesday
OKE CHANDAN updated their profile
Wednesday
jai prakash kumar updated their profile
Tuesday
Rohidas Rathod updated their profile
Tuesday
Rohidas Bhimrao Rathod updated their profile
Tuesday
Rohidas Bhimrao Rathod updated their profile
Tuesday
Vinod Kumar Jain posted a status
"Required Library paid Intern @ 8000 PM for 6 Months for “Indexing Database”- in Delhi, 9818180051"
Monday
Vinod Kumar Jain posted a status
"Required Library Intern for “Indexing Database”- in Delhi"
Monday
Dr.Stephen.G commented on Dr.Stephen.G's event 'International Conference on Digital and Innovative Advancements for Sustainable Library Services'
Sunday
Dr.Stephen.G posted an event

International Conference on Digital and Innovative Advancements for Sustainable Library Services at Bharati Vidyapeeth’s Institute of Computer Applications & Management (BVICAM), New Delhi

August 29, 2025 at 10am to August 31, 2025 at 5pm
Sunday
Dr.Stephen.G posted a discussion
Sunday
Yogesh Kawale updated their profile
Jul 2
Peeyush Dwivedi posted a blog post
Jul 2

A senior Administrative official raised a question, why not invite tenders or quotations for purchasing of Books in the Library. Though I have given a suitable answer, yet there are some doubts to me in this regard. Would any one share their views ??

Views: 1007

Reply to This

Replies to This Forum

Dear Saini ji

If official want to purchase the books by tendering . So follow the procedure (But  in the case of books there is no need to go with this tendering process because the book dont have double or triple discount i.e. if book rate is 4200 then it will not come in 2100 or less so percentage of discount are fix ). So tendering will be possible if the asking books are in lacs or the purchase amount is higher. In this case , quality may not be come.

After asking for lac of books by tendering you  may have to go for less discount person and approve the tender by higher authority.

 

Sir,

For me, for a huge amount of money (lac, crore) for purchasing of library materials , tendering may be justifiable. But for less amount, it will be wastage of time and labour.

Dear O.P. Saini

first of all it's your duty to mention your view their because you want to know the view of other. Please follow the basic rule of knowing information.

Mr saini

Calling for tenders in purchase of  books ist generally not  reccomanded.but some times higher officials they insist about tender.the rate of the books will be same but discount and avaibility of books with vendor and duration of supply also has to be considered while calling tenders.l

First of all Namstey Sir,

I hope u r in good health and happiness...

I regretted for not to following basic rule of information sharing.

As regard to my view, I believe that there is no need for tender process for books and periodicals, etc. We first registered reputed book venders, then as per demands and recommendations by respective departments. A committee for this purpose is constituted that decides to whom the order has to placed. A particular budget limits also set by this committee. The committee also ensure an equal opportunity for all the venders.

Dear Sri O.P. Saini,

Thanks for your post that addresses an well established yet mostly unknown issue. 

Tendering for purchase of Books (and subscription of Journals) IS NOT MANDATORY. The Government of India (Ministry of Finance, Department of Expenditure) has a specific rules in this respect [O.M. No. F23(7). EII (A)/83 dated 07/2/1984]. It is held that "...the books are not store item..... Librarians may purchase books etc., from reputed and standard booksellers on the prevalent terms and conditions. Tenders need not be called for this purpose...." the rules says.

You can go through the MuthuSwamy's book of General Finacial Rules and can see it by yourself.

Especially it is dangerous to go for tenders for subscription of Journals.

Because you need to pay in advance for subscription and in tenders, the lowest bidders are generally selected. Fake Subscription Agencies often quotes lower prices and lucrative terms to grab the order and once payment is received they often vanishes. I am mentioning it on record. In Calcutta many Medical Colleges were victims of such cheating during early '80s when a particular Subscription Agency bagged order on the basis of tendering and cheated several institutes. Even some Central Government Research Institutes were pray of such incidents. I experienced such incident in my early stage of service life in an ICMR Institute at Calcutta. Before my joining to that institute ( I joined in the later part of the year) subscription for that year was paid to that particular Subscription Agency who even managed to produce Bank Guarantee!! and I had quite a tough experience to realize the amount with legal and administrative help!! I was extremely lucky to have a quite dynamic Director of the Institute at that time who put full pressure and administrative supports for my effort but many institutes were victims of this cheating. So all concerned should be very careful.

Sincerely,

Siddhartha S. Ray, Calcutta

RSS

© 2025   Created by Dr. Badan Barman.   Powered by

Badges  |  Report an Issue  |  Terms of Service

Koha Workshop