Replies to This Forum

Permalink Reply by Dr. Badan Barman on May 21, 2010 at 0:03

Dear sir, In a search over the web I found the following details from different sources.

A quote from Govt. of India General Financial Rules:
Rule no. 116(2) (ii): "Loss of three volumes per one thousand volumes issued/consulted in a year may be taken as reasonable provided such loss can not be attributed to dishonesty or negligence on the part of Librarian. Loss of a book of the value exceeding Rs.200 (Rupees Two hundred) and the books of special nature and rarity shall invariably be investigated and consequential action taken. All such losses will however be written off only by a competent authority."

As per General Financial rules 2005 Govt. of India, loss of books up to 5 books per thousand books issued/consulted can be considered reasonable.

“Swamy's Handbook' Pg. 399 (1999 edition) under the heading "Special Procedure for Library Books".
Loss of 3 books/1000 issues cannot be attributed to dishonesty or negligence of the librarian.

The Directorate of the Technical education in the Letter No FAR/14353 Dated 31/12/1974 has stated that a conference of Librarians of the colleges in Karnataka University was held on May 8 1973. In this a resolution passed. It is recommended that a loss of 4 books for every 1000 books used (those which are lent out and those which are consulted in the premises of the library) be regarded normal loss and should be straight away writes off. Order No.FD 25 TCL 74: Bangalore, Dated 18/JUNE/1974 by order and in the name of the government of Karnataka.

The UGC (India) Library Committee forcefully recommends to write off an inevitable loss @ 2 for every 1000 books issued.

However in an open access library, annual loss of 3 volumes for every 1000 issues should be considered as a normal loss in normal circumstances as recommended by Dr. Ranganathan. REF: Mittal, R. L. Library Administration: Theory and Practice, Fifth ed., 1987, p357-359.

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Permalink Reply by n.s.prabaharan on June 22, 2010 at 22:34

Dear friend, you have given so many statement, which one we should follow.

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Permalink Reply by n.s.prabaharan on June 14, 2010 at 19:44

As per the finance rule, no:194 per 1000 circulation books, 5 books allowed to take consider for lose. if you want more pl see the finance rule.

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Permalink Reply by Shrabani Ghosh on June 25, 2010 at 19:35

hello Mr.Deka,
I can totally understand your helpless situation because we are facing similar problem in our library ( it is being open from 9a.m. to 2a.m.).I think installing RFID system is the only solution.But whether RFID system or CCTV both are quite expensive. you have to convince your authority about the urgent need of using these technologies.

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Permalink Reply by Mr. Prasanta Kumar Deka on July 8, 2010 at 20:29

Thank you Ghosh for your valuable suggestions, to installing RFID technology in my library, but it is very costly and my library is running with limited fund, and I could not convicts my authority for it. if possible plz inform me how I can prevent this problem

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Permalink Reply by Neha on June 25, 2010 at 22:19

I think RFID system is best bt library staff should chk dt d user's wht to do.....sometim staff members forgt dere responsibilty.....nd ignore such things....

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Permalink Reply by Mamta Verma on June 27, 2010 at 18:19

As per General Finance Rules 2005 loss of five books/ volumes per thousand volumes issued is considered reasonable.

For more clarifications you can access this web page also:
http://finmin.nic.in/the_ministry/dept_expenditure/GFRS/GFR2005.pdf

As far as security is concerned electronic surveillance systems consisting of RFID tags, smart cards, electric and sensor based gates do solve the purpose. CCTV may also be installed for monitoring.

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Permalink Reply by Dr. Badan Barman on June 27, 2010 at 23:54

Thanks a lot madam,
I am glad to receive this rule. The page number 73-74 will really solve some of the problem of our colleague.

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Permalink Reply by Hemanta Kumar Das on October 29, 2010 at 0:22

Thank U madam for the link to GFR 2005.

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Permalink Reply by Dr.Harmanpreet Singh Sandhu on July 19, 2011 at 18:33

A quote from Govt. of India General Financial Rules:
Rule no. 116(2) (ii): "Loss of three volumes per one thousand volumes issued/consulted in a year may be taken as reasonable provided such loss can not be attributed to dishonesty or negligence on the part of Librarian. Loss of a book of the value exceeding Rs.200 (Rupees Two hundred) and the books of special nature and rarity shall invariably be investigated and consequential action taken. All such losses will however be written off only by a competent authority."

As per General Financial rules 2005 Govt. of India, loss of books up to 5 books per thousand books issued/consulted can be considered reasonable.

For more clarifications you can access this web page also: 
http://finmin.nic.in/the_ministry/dept_expenditure/GFRS/GFR2005.pdf

See page 73 last paragraph and page 74 first and second paragraphs of the document after downloading it for details.

 

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Permalink Reply by priyanka vasudeva on September 14, 2011 at 20:02

it is stated 5 books per 1000 books issued or consulted, but where reading room and stacks are at smane place how can we figure out the no. of books consulted ???

 

Can we replace a lost books with new addition of the same books with approval of library committee or new books are always given new accession number..???

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Permalink Reply by kavita shringi on January 10, 2013 at 18:55

I know RFID system is very costly in my institute we applied different method for prevent books from loss .
At a time limited No of students allow in the library book section and that is easy to handle them.

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