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Permalink Reply by Saraswathi on June 29, 2015 at 20:02

Really useful information from   Siddhartha Shankar Ray  and Munesh kumar,Thanks for both of them even  i got detailed information.

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Permalink Reply by Renganathan.R on June 29, 2015 at 22:51

Dear Boopathi,

The rule has been maintained in our Self finance college library based on my

recommendation to the principal and management.

It was accepted.

But the govt. rule may be differ. I will add it later.

thank you,

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Permalink Reply by AJAY CHAUDHARY on June 29, 2015 at 19:58

Many thanks Renganathan sir..

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Permalink Reply by AJAY CHAUDHARY on June 30, 2015 at 23:25

Dear Renganathan Sir.

Thanks for sharing such usefull information with me.

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Permalink Reply by Siddhartha Shankar Ray on June 29, 2015 at 23:43

Dear Sri Ajay Chaudhary,

I have gone through the replies so far.

Please see the Central Financial Rule # 194. Please see  what is EXACTLY mentioned in Sl.No (ii) of that rule. it is NOT that per 1000 collection loss of 05 books is allowed. It is per 1000 Circulation or Consultation. (Otherwise mathematically speaking, for a Library with collections of 40,000 books, for each Stock verification exercise, loss of 200 books is allowed!!) Please adhere to what is mentioned specifically otherwise you may face audit objections. 

Besides, I have two points to add regarding Dr. R. Ranganathan's posts.

In 5c how it is unilaterally decided that outgoing students have to share cost of lost books? I have  no idea about Private Colleges though, but to me it seems rather unjustified. It would made sense if the students, the teachers and Library staff altogether had to bear the cost. 

the second is about their norm regarding loss of of 3 books/1000.  I personally feel that there should remain a parity which can be made applicable everywhere. Of course Dr. Ranganathan has proposed to modify their norms. Because when the AICTE or such evaluating teams discover such discrepancies, they may make adverse comments.That's all.

Sincerely,

Siddhartha S. Ray, Calcutta

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Permalink Reply by AJAY CHAUDHARY on June 30, 2015 at 23:32

Dear Siddhartha Sir

Thanks allot for sharing these important points with me. Basis on these facts i will prepare the report.

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Permalink Reply by Mupparaju Kishore Babu on July 3, 2015 at 22:53

Hello sir,

you mentioned rules are exactly right. but some of our colleagues discussed that 1000 consultations means 1000 books collection of a particular library if it is Open Access System. If a particular library not following open access of their collection, 1000 Circulations will be considered. Some private Engineering college managements are accepting and Some are not. they follow their own discrimination

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Permalink Reply by Siddhartha Shankar Ray on July 5, 2015 at 4:23

Dear Sri Mupparaju kishore Babu,

Thanks for your post.

In my post, I have clarified the issue of consultation/issue of books vs the stock. I have elicited an example also. Interpretations are individuals' own business. I should not comment on that.  The practical thing is whether or not the authority AND more importantly, the audit people accept this interpretations. If they accept this interpretation, then it is absolutely alright.

The private institutions have the liberty to device their own rules/norms because it is THEIR money involved and they can decide about their own norms, but if they impose any abnormal conditions, then, one can cite the govt. rules to safeguard his/her interest; that's all!

Sincerely,

Siddhartha S. Ray, Calcutta

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Permalink Reply by ARUN JANGRA on July 3, 2015 at 19:06

Rule 194. Physical verification of Library books : (i) Complete physical verification of books should be done every year in case of libraries having not more than twenty thousand volumes. For libraries having more than twenty thousand volumes and upto fifty thousand volumes, such verification should be done at least once in three years. Sample physical verification at intervals of not 74 more than three years should be done in case of libraries having more than fifty thousand volumes. In case such a verification reveals unusual or unreasonable shortages, complete verification shall be done. (ii) Loss of five volumes per one thousand volumes of books issued / consulted in a year may be taken as reasonable provided such losses are not attributable to dishonesty or negligence. However, loss of a book of a value exceeding Rs. 1,000/- (Rupees One thousand only) and rare books irrespective of value shall invariably be investigated and appropriate action taken.

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Permalink Reply by Mupparaju Kishore Babu on July 3, 2015 at 22:23

Hello sir,

Please see The General financial Rules-2005 Govt of India Page Nos-72 and 73.

5 books of loss for every 1000 books will be allowed.

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Permalink Reply by SHIROMANI BAJAJ on July 6, 2015 at 23:08

Please find enclosed the stock verification report format. You can use the same, if suits your requirement.

regards,

Shiromani

Attachments:

• Report on Stock verification.doc, 38 KB

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Permalink Reply by SHIROMANI BAJAJ on July 6, 2015 at 23:15

I have another detailed report format also which we used for our library. If you require that also I can provide you.

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