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Permalink Reply by Siddhartha Shankar Ray on October 29, 2012 at 22:56

Dear Sri Jason baby:

Thanks for your post. I just want to know the purpose. Is it for academic purpose like, say, for writing a project for M.lib/M.Phil or do you want it for practical purpose like, say,  to submit it to your employer regarding the training/internship you have undergone?  Because the style and format will vary accordingly. 

Sincerely,

Siddhartha S. Ray, Calcutta

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Permalink Reply by jaison baby on October 29, 2012 at 23:16

Respected Sir,
This for the Academic purpose .for writing a report for M.L.I.Sc Course

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Permalink Reply by Siddhartha Shankar Ray on October 30, 2012 at 22:35

Dear Sri Jason Baby,

I'm sorry for the delay, but actually I am on transit. Any way, since your purpose is academic, , the write up should be a bit theoretical. 

For convenience, let us decide that you are supposed to prepare a report for a training (on say, bibliographical database searches) you have underwent.

I am providing a skeletal account for the proposed write up.

By the way, it is just a sample so if you want to go with this topic or this particular  Database, you have to actually know the functions of the database you are describing. Or YOU MUST KNOW THE SUBTLE TIT-BITS OF THE TRAINING YOU ARE ABOUT TO WRITE. UNLESS YOU ACTUALLY KNOW THE INTRINSIC IDEA AND UNDERLYING ISSUES OF THE TRAINING, YOU MAY FALL IN WRONG TRACK

Here I am narrating an imaginary Report of MEDLINE DATABASE Training. Please note that though it is an imaginary report, the technical details of advantages and the construction of the database are based on true facts. Start with an introduction like

Taylor-made & pertinent Information support for the researchers is an important part of library service. Importance of  Indexing and abstracting journals (in hard copies) were rather cumbersome as they often reflect biased  and human related errors.Search formulated by different individuals often vary and conjoin human error. For Instance, searching through voluminous issues of Index Medicus had several intrinsic shortcomings. like absence of abstracts.The computerized MEDLINE database which is based on MEDLARS (Medical Literature Analysis and Retrieval Systems) an essential offshoot of MeSH (Medical Subject Headings) used in the printed version of Index Medicus.

It was long felt necessity to switch over to online resources like bibliographical databasess and the online version of the Index Medicus, the MEDLINE in its new incarnation is quite handy and more informative as it includes abstracts and language of original article.

Up above I have provided a small introduction. You can make it more elaborate according to the requirement of your purpose. You may very well utilize a full A4 size page to write the introduction.

Then narrate the particular Training Course (its Title, Venue and Schedules and also Participants and Trainers) with its various modules.

For instance here in this case, you can write

(1) Changes in truncation and the context vocabulary, Tree Structure in MeSH  & usage of KEY WORDS

(2) The Boolean Logic of searching with AND,  OR, &  NOT and here you can justify with sketches explaining each of such searching features. that is, specification of AND search, OR search  and NOT search.

(3) You can explain the specificity of searches and their inherent characteristics like RELEVANCE  and RECALL VALUES etc.

As I understand, you can very well utilize One and half pages of an A4 size page just to explain the search formulation based on key words. You may need another THREE FOURTH of an A4 size page if you draw diagrams explaining the AND OR & NOT searches. Altogether, it will occupy around Three and half pages.

Now explain the advantages of the newly gained knowledge out of this particular Training Courses. You can include a small paragraph explaining the expertise of the Trainers especially the contacts you have made with some of them for future advise and guidance etc. It will occupy around a full page as well.

Now explain IN A VERY COMPACT WAY how you will be able to utilize the newly gained knowledge in your work place (After all your employer sent you for this training course for institutional benefit!!)

Provide a note of thanks. These two aspects will easily cover THREE FOURTH of an A4 size page.

Now count the pages. It will be around a 5 page write up. OK

Best Wishes and good Luck.

Siddhartha s. Ray, Calcutta

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