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What is the procedure of assigning accession number to books with same title. For example, we have 5 books of same title and same bibliographic information, what would be their accession no? Same or different. (My senior argues with me that we to assign same to all the books and write under the accession number as 1,2,3,4 etc.). Is this correct method? Please clear my confusion.
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your senior means, i would like to know if he is your professional colleague.
He must know what is Accession Register & what is mean by accessioning of books (documents, monographs). For each & every books which are purchased by your library must be given an unique & separate position/number, (nevertheless their Bibliographic Information is fully same, partially same, or totally different in the Accession Register), which is called Accession Number.
Dear Janab Manzar Ahmad:
Yes. Janab Arshad .Aali is absolutely correct!.
EACH OF THE BOOK MUST HAVE ITS OWN UNIQUE IDENTIFICATION.
There are several reasons behind it. say you have 5 copies of the same book and you kept one as a reference copy and put four for circulation. Upon times, say, two are lost where in one case you can identify the borrower, while in other, it was found missing from your stock and another one was damaged upon use. By way of their respective unique identification that is accession numbers, you can
(a) Realize money for one lost book and
(b) Arrange for writing off the book which was found missing from the stock
(c) You can arrange for binding of the damaged volume.
During the audit of the library, you can easily substantiate each of the cases with solid proofs.
Never-the-less, if your library acquires multiple copies of books (a regular & very natural phenomena for academic Libraries) if you put individual accession numbers for the copies, your stock will show the actual numbers of books you are dealing with and accordingly you will be able to do Stock verification as per rules (Less than 20, 000 Collection: every year 20, 000-40,000 Collection Once in Three Years etc)
Sincerely,
Siddhartha S. Ray, Calcutta
P.S. Mentioning just copy numbers for books is not professional as I believe.
Dear sir,
Kindly give unique number t each purchase book. If you will not do then other librarian who will come after you they will face problem to handle all.
As per the library rules also we have to give unique no to each book.
Dear friend You must given to separate number.
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