First and Largest Academic Social Network of LIS Professionals in India
Total no. of books in the library.
Total No. of books available on shelf
Total No. of books in circulation
Total no. of missing books (if demanded, attach the list of missing books with acc no. author & title)
Staff list who helped in doing stock verification
Dear Sri Tushar Vanzwala;
I have gone through your proforma relating to stock verification. It is a good one However with certain modifications it may be more usable & transparent as I presume.
First, Library stock verification SHOULD NOT be conducted by Library staff.
Second, Regarding library materials, there are many materials besides books & Cds in a library like Journals(bound volumes) for example. As such, in the Summary at the item column there should be provision for such specific items.
Third, in the Summary column, a few headings need to be added & some existing heading need to be modified; like:
(a) In the Total No of Books Accessed heading it may be modified as Total number of materials as per record as on........ Here you can put the exact number of each materials recorded in your various registers on a particular date
(b) You may modify the Missing materials in FOUR distinctly different headings like:
(i) Lost by individuals: NEW
(ii) Missing materials: NEW
(iii) Lost by individuals: OLD:
(iv) Lost from Library :OLD
(v) Please also include another heading as status.
This will help you to explain what actions has been taken especially for old cases (like cost recovered or document replaced or written off etc. etc.as the case may be) In that way, it will reveal a more transparent picture of total missing & lost materials. It will also "diminish" the quantum of loss/missing during the present/last stock verification
(vi) Add the heading Cost It will reveal ultimate loss to the institute in financial yardstick.
Barring the above inputs, the proforma is quite impressive as i believe. Thank you for bringing this to the LIS Link forum for our benefits
Sincerely,
Siddhartha S. Ray, Calcutta
add this one also
Total no. of books lossed and amount recovered from Staff & students
Dear Sir,
Hope this attached file will be useful to you.
© 2026 Created by Dr. Badan Barman.
Powered by
