LIS Links

First and Largest Academic Social Network of LIS Professionals in India

Latest Activity

Bilal Rabbani is now friends with Millan Krushna Dutta and Mhuammad Rafiq Akhtar
10 hours ago
Vinod Kumar Jain posted a blog post
17 hours ago
neema shukla posted an event
Thumbnail

International Conference on Libraries and Emerging Technologies for Smart Knowledge Ecosystems (ICLET 2025), at Jaipur,Rajasthan

November 14, 2025 at 9am to November 15, 2025 at 6pm
17 hours ago
Rohidas Rathod posted an event
17 hours ago
Hemanta Kumar Biswal posted an event
Thumbnail

4th International Symposium on Knowledge Engineering for Digital Library Design (KEDLD-2025) at Indian Institute of Technology, Kharagpur

November 3, 2025 to November 5, 2025
17 hours ago
SHIVAKUMARA BC posted a discussion
17 hours ago
Swati replied to Jayant Deshpande's discussion Librarian are forced to teach a subject
yesterday
OKE CHANDAN updated their profile
yesterday
jai prakash kumar updated their profile
Tuesday
Rohidas Rathod updated their profile
Tuesday
Rohidas Bhimrao Rathod updated their profile
Tuesday
Rohidas Bhimrao Rathod updated their profile
Tuesday
Vinod Kumar Jain posted a status
"Required Library paid Intern @ 8000 PM for 6 Months for “Indexing Database”- in Delhi, 9818180051"
Monday
Vinod Kumar Jain posted a status
"Required Library Intern for “Indexing Database”- in Delhi"
Monday
Dr.Stephen.G commented on Dr.Stephen.G's event 'International Conference on Digital and Innovative Advancements for Sustainable Library Services'
Sunday
Dr.Stephen.G posted an event

International Conference on Digital and Innovative Advancements for Sustainable Library Services at Bharati Vidyapeeth’s Institute of Computer Applications & Management (BVICAM), New Delhi

August 29, 2025 at 10am to August 31, 2025 at 5pm
Sunday
Dr.Stephen.G posted a discussion
Sunday
Yogesh Kawale updated their profile
Jul 2
Peeyush Dwivedi posted a blog post
Jul 2
Ravithimmegowda posted a discussion
Jul 2

Transferring the Physical Collection of a Library to Another Library

Out of the group of colleges run by our institute, one college is shut down.

Now we want to transfer the collection of books from the shut down college to a functional college.

How to transfer the collection? What type of procedure need to follow for the accessioning of the books?

Views: 271

Reply to This

Replies to This Forum

Dear Suresh Sir,

In that case, you must keep all the records(property registers) including accession register. Everything depends on you whether to keep access to those books 'close access' or 'open access'. 

If you want to assign a new accession number(for your library) for an easy issue and return you can give the numbers( like the second number) as per your accession number. 

What you can't do that is you can't hide the identity of the old library collection. But, with remarks and an assistive note, you can use those books like your library books. 

I hope you will find useful. 

Thank you.

Thanks for your valuable suggestion

Dear Mr. Tota Suresh,

Thanks for your post.

Since a college is closed and its assets are transferred to another (functioning) one, I presume that there will be requisite administrative/office order. Keep a copy of the same.

Now consult your Administration & Accounts in-charge how the assets are to be treated in financial ground/ Should they be included/added as "gift" ? Your Administration/Accounts people will give you guidelines. Otherwise, convene a meeting of your Library Committee and get a resolution duly signed by all the members. Submit  a copy of the resolution (signed by the Library Committee member & Chairperson) to your Administration & Accounts people .Keep a signed receipt copy of such submissions.

Unless otherwise instructed by your authority, put a prefix to all the Accession Numbers of close down institute's register. this will enable you to avoid the confusion of "Dual Accession Numbers"  Paste a copy of the resolution & further Office order to this effect on the first page of the Accession Register.

Always keep copies of all such materials in your safe personal custody. 

Sincerely,

Siddhartha S. Ray, Calcutta

RSS

© 2025   Created by Dr. Badan Barman.   Powered by

Badges  |  Report an Issue  |  Terms of Service

Koha Workshop