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I would like to know actual quotation approval Rule and process in library. We called the quotation for supply of books on 80 different publishers. We received 6 quotations from different suppliers but supplier A offered highest discount on 25 publishers, Supplier B offered highest discount on 20 publishers, Supplier C offered highest discount on 15 publishers and Supplier E offered highest discount on 15 publishers. Supplier A and B offered same discount on 5 publishers. In this situation how we can approved the one or two suppliers.
Previously we approve only two vendors who offered highest discount on maximum publishers. I am now directed to purchase the books from all supplier based on their highest discount. It is very difficult and time consuming process and some time supplier unable to supply the books due to the less quantity of books.
Dr. Subhash Khode, Librarian, SVVV
You can ask the suppliers to came at par, which they will be very pleased to do......like they can all can accept the proposal to give 25% on all the books you choose to purchase. Alternatively you can choose to buy publisher wise; you can decide the supplier giving maximum discount on each publication.
Hope it works.