Latest Activity

Profile IconMr. Himanshu Rameshchandra Patel, Dr. Amruth Sherikar, Nitin dagadu Jadhav and 3 more joined LIS Links
3 hours ago
Badan Barman posted an event

Webinar on Academic Writing: APA Citation Style and Plagiarism at Guwahati, Assam

July 12, 2020 from 6pm to 7pm
3 hours ago
Mohd Danish qamar left a comment for Shabir Hussain
12 hours ago
Profile IconAvala Peddi Raju and PARUL NANDAL joined Badan Barman's group
13 hours ago
Avala Peddi Raju replied to Jay Jani's discussion Need Membership Form of ILA in the group Indian Library Association (ILA)
13 hours ago
Manmita Baishya posted blog posts
14 hours ago
Sunita Pareek replied to Dr.G.Stephen's discussion Upcoming/ongoing Courses in Swayam Platform
23 hours ago
Syed iqbal Ahamed posted a status
Reshma Stanly posted a status
" Itz only for library and information science professionals and students"
BASANT KUMAR updated their profile
Umadevi S and s praveen kumar are now friends
AMIT KUMAR posted a status
"IGNOU M.Lib ke liye project likhna hai koi information de do kaise kya krna hai"
SHIVA KANAKALA posted a blog post
SAYABGARI NAGESH posted a discussion
melvin jebaraj posted a discussion
Dr. Shiv Kumar posted a discussion
Preeti Sharda posted a discussion
Dr.Prabhat Pandey posted an event
SHEIK MAIDEEN posted an event
Sunil K Upneja posted an event

Workshop on NAAC Revised Accreditation Guidelines 2020 at ONLINE

July 9, 2020 at 10:30am to July 25, 2020 at 12:15pm

If the book purchased bill is lost how we can enter the details in the accession register?

Views: 418

Reply to This

Replies to This Forum

i think DB Donated Book list

Dear Sri T Ramabhadraiah rajiv

Thanks for your post but unfortunately, I could not make out clearly what you intended to mean actually!!

Generally, Accession of books are done within a couple of weeks of their supply along with bills. As such, loss of bills seems to be sort of a highly exceptional case!

Still, in case of loss, you may ask the supplier to send duplicate copies of the bill and you can record it in Accession Register but purchased books can never be recorded into donated book Register. In that case you will be seriously interrogated by Audit party for sure!! Because the expenditure incurred for purchase of books within a particular FY, will not match with the records in Accession Register and you may face charges of misappropriation of funds!! 

There may also be a second case, that some of the OLD Bills might be missing because of, say mis-filing. In that case, you certainly have the details of the bills in your records and specially copies will be available with your accounts section (as they have passed the bill to make payment). if you request your accounts people to provide you  the old ledger, you will be able to trace out the old bills. You can make a photocopy of the respective bill(s) to keep your record intact. In that case if you keep a note in your Accession Register indicating "Retained Xerox Copies only" your purpose will be served.

Hope I could explain the issue to your satisfaction.


Siddhartha S. Ray, Calcutta

Yes sir get the duplicate bill from the suppler. 


© 2020   Created by Badan Barman.   Powered by

Badges  |  Report an Issue  |  Terms of Service

Telegram Group