ICAL 2026: International Conference on Asian Libraries on Evolving Information Landscape: Making Libraries Future-Ready at IIM, Kashipur, Uttarakhand
April 16, 2026 at 9am to April 18, 2026 at 5pm
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ICAL 2026: International Conference on Asian Libraries on Evolving Information Landscape: Making Libraries Future-Ready at IIM, Kashipur, Uttarakhand
April 16, 2026 at 9am to April 18, 2026 at 5pm
Direct Recruitment Notification for Librarian Posts at Kendriya Vidyalaya Sangathan (KVS) and Navodaya Vidyalaya Samiti (NVS).
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December 17, 2025 at 9am to December 19, 2025 at 6pm
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Specimen copies and complementary books
I recently joined an organisation and found some specimen copies of books lying unaccessioned many of them are old editions 1998, 2002.
2 question arises
1. old edition books can be accessioned now ??
2. Specimen copies can be accessioned ??
Views: 1666
Replies to This Forum
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Permalink Reply by Pawan Kumar on
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Hi Priyanka,
You can accessioned the specimen copies under donate or gratis books. You can make seprate accession register for that.
also accessioned the old editions of books also.
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Permalink Reply by Gulshan Kumar Pahwa on
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Yes, you must accession all the books lying unaccessioned. Specimen copies be accessioned in Gratis register separately.
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Permalink Reply by NIRANJAN MOHAPATRA on
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Dear Priyanka Jee,
I would like to say that the Both methods (replied by Pawan Jee, Kamaljeet Jee & Gulsan Jee)
"Separate Register & Same Register with Remark" are right in my knowledge !!!!!!!
If the library have a lot of collection of complimentary/specimen copies & gifted/donated books.
And these collection have been growing then it will be better If u prepare a separate Accession register for these named Donated & Gifted Collection.
If the Library have a few Collection of complimentary/specimen copies & gifted/donated books, Then it will better accessioned in the Main Accession Register with Remark.
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Permalink Reply by Dr S.A.N Inamdar on
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Dear Priyankajee
If these are general books worth reading you may add to your gift/ donation register if maintained separtely or register in regular acc register only if these books are useful. if thses books are technical and out dated then one should not accssioned it , eiteher send it to depatmental library or sned to misllenious collection/ controled collection.
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Permalink Reply by priyanka vasudeva on
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I follow the method of making remark in accession register but i got confused by the people following method of maintaining separate register for gratis books. Is it a good practice to maintain 2 accession register in same libraray . As per my view there should be only one accession register for one library
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Permalink Reply by Anil Kumar Dewangan on
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i think one acc. register and mark acc No. G-01 for gifted books and S-2 for specimen books
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