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Writing Call Numbers in Accession Register Columns Using Pencil is Acceptable or Not

Dear Library Professionals,

           I am working as a Librarian in an Engineering College in kerala. Since the beginning of the college Librarian's are using the pencil to write Call Numbers columns (only) of the  Accession register. I have joined recently and following that method. But recently NAAC team has visited the college and  Library, they have said me that pencil writing in call number columns is cannot accept and suggested me to write with Pen. I have given some explanations but they are not accepted.  

Please guide me is there any library rules prevailing for pencil writing with supporting documents. We cannot substantiate without a proof. If it cannot be allowed please comments also. It will be helpful for all professionals.

Yours faithfully


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Call number is written using pencil considering following point 

library is growing organism when library is established at the same time version of DDC you are using is not similar then the today

If your library collection is growing you need to classify your collection in depth to more classify your subject 

At the time of establishment of your library use DDC version (example DDC 19)   now a days DDC 23 edition and its supplement updates are available for depth classification of your subject which is more effective then the older classification.

Thanks for the reply, I want more reasons if we have to convince the teams in future visit.
Please join professionals to this discussion, it will be more helpful to explain. Try to share your supporting documents and knowledge.

Dear sir,

As per our convenience we use pen or pencil. there is no rule fore this but u can find this is in IGNOU BLIS-03 practical book.

Dear Alok Agnihotri sir,

         Thanks for the reply. But writing using pen updation will not be easy. What method is following in your library if you are working.

If you are using OLD DDC version (example DDC 19) then use Pencil and If you are using DDC 23 then use Pen.

Please Use  Latest DDC if Possible. Or U can Refer OCLC website if you have internet facility available 24 hrs.

Mr. Umesh

           The reason has discussed by Jashvant Patel Sir, you Please read that one.


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