LIS Links
First and Largest Academic Social Network of LIS Professionals in India
LIS Links Becoming More Social
Birthdays
Birthdays Today
Latest Activity
Applications are invited from eligible candidates for the Librarian posts @ Shri Shivaji Education Society Karad’s, Board for Higher Education, Vidyanagar, Karad.
Advertisement for Resource Centre (Library) Trainees 2025-26 @ Dhirubhai Ambani University (Formerly DA-IICT), Gandhinagar-382 007, Gujarat.
Recruitment for the Post of Library Trainees (Non-academic Position)-Purely on Contractual Basis @ The LNM Institute of Information Technology, Jaipur, Rajasthan.
Final Call for Papers: CALIBER-2025. at Sri Venkateswara University, Tirupati, Andhra Pradesh
Applications are invited for filling up of Library Assistant, Library Attendant, Professional Assistant, Semi Professional Assistant posts under Mizoram University and Pachhunga University College
Advertisement for Deputy Librarian (UR-01) Non-Teaching staff recruitment @ Indian Institute Of Technology–Ropar (IIT–Ropar), Bara Phool, Punjab.
Notice for appointment to the post of Director General on deputation (Including Short-Term Contract) / Contract Basis @ Delhi Public Library (Ministry of Culture, Govt. of India), Delhi.
Price Variation in Quoted Price and Actual Publisher Price
We have received sanction for purchase of 48 nos of books with an amount of Rs.5,38,000/- from our head quarters. Now problem is Supplier is supplied books only 40 nos for the amount of Rs.5, 20,000/; balance 8 nos of books is out of print. I checked books price, some of the books publishers price is varied from our supply order (publisher price proof attached in each book). At the time of quotation GOC rate was less than of the rate on the date of supply i.e. Nov, 2018. So, GOC Rate changes is acceptable.
Now, my question is price variation due to publishers prices increased for foreign currency books acceptable or not?
Does it will raise any auditing objection in future?
Please clarify.
Views: 272
Replies to This Forum
-
Permalink Reply by Munesh Kumar on
-
Dear Madam,
You may find answers in the following points,
- If you have an order to buy the specified number of books(like 48 in your case) then you have to buy all of them.
- In this case, you must confirm from multiple vendors and place the order with a vendor who offers a high discount, less supply time.
- GOC conversion system is good as it is recommended by GOC Committee but in this kind of cases where the budget is closed(also seems lesser) libraries must adopt the bank (RBI) rate conversion system or ask vendors to quote princes only in Rupees.
- If you are thinking that rest all eight books can't be purchased in left amount, I would suggest cancelling the order and calling a fresh quote or you can ask for more budget.
- If a purchase order is released, then the payment has to be made as per the purchase order prices. Any update in the purchase order such as the inclusion of taxes is subject to the approval of the purchase order issuing authority.
- Auditor's audit remarks depend on the rules if no rules then universally acceptable logic.
But, you must be having some terms and conditions, supplied by your headquarter for expending the sanctioned amount refer them or contact headquarter and update them regarding the situation.
Thank you.
-
Permalink Reply by Baby Kamala M on
-
Sir,
Thank You For your reply. I contacted my Head Quarter regarding that issues. They said additional sanction asked for excess amount of 40 books. Thank you sir.
© 2025 Created by Dr. Badan Barman.
Powered by
