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Attached herewith the General Financial Rules 2017, which may help during library stock verification:
Rule 215 Physical verification of Library books.
(i) Complete physical verification of books should be done every year in case of libraries having not more than twenty thousand volumes. For libraries having more than twenty thousand volumes and up to fifty thousand volumes, such verification should be done at least once in three years. Sample physical verification at intervals of not more than three years should be done in case of libraries having more than fifty thousand volumes. In case such verification reveals unusual or unreasonable shortages, complete verification shall be done.
(ii) Loss of five volumes per one thousand volumes of books issued/consulted in a year may be taken as reasonable provided such losses are not attributable to dishonesty or negligence. However, loss of a book of a value exceeding Rs. 1,000/- (Rupees One thousand only) and rare books irrespective of value shall invariably be investigated and appropriate action taken.
Link for downloading GFI 2017 is as below:
Looks like this frequency of stock verification is for manual verification. From my experience using LIBMAN software we have carried out stock verification of 20000 books in 8 hrs ( with barcodes). As soon as the data was uploaded using a DCU, the reports were ready immediately. The library does not have to be shut down for the stock verification process and loss of books is reduced drastically. So frequent stock verification is recommended.
I don't know why GOI is silent on the procurement policies like other commodities. There is no policy regarding procurmentin GFR.
Due to the lack of a unique policy, each library emerge with their own trend in procurement which leads problem for others. Difficult to convene the Management sometime.
Publishers and vendor also create problems by citing and comparing the policies of their other customers.
Stock verification is having a single target but each library perform using their own methods that again creates problem. Some people claim their process is more right and robust than others etc. etc.
I have opened this link http://doe.gov.in/order-circular/GENERAL%20FINANCIAL%20RULES but there has not been given about stock verification. Please tell me steps to open this link properly