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Dear Sir/Madam,

Myself MR. SHARAD SARJERAO PATIL, KOLHAPUR (MAHARASHTRA), I am working at Shivaji University, Kolhapur. In this university UGC started Center for Study of Social Exclusion and Inclusive Policy in 2007 and I am working in this center as Professional Assistant from last six years. I want to know about the Duties and Responsibilities of this post. I request to all group members if you have any information/rule/code of conduct about this post please share it with me.

Thanking You

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Professional Assistant
Job Description:-
1. To perform under the supervision of the in-charge of the section and assisting them in the routine
2. Circulation Section: Registration of members (Manual or Integrated System); Maintenance of
membership records; Issue, Return and Renewal of books, text books and other documents;
Reservation/Recalling/ Issuing of reminder of books, text books and other documents; Collection of
over due charges; preparation of no dues/ clearance certificates; Maintenance of Inter-library loan
transaction records;
3. Acquisition Section: Preparing purchase orders; Checking of duplication of books and other
documents; Checking the purchase order of books, text books and documents in other media; receipt of
books etc. on approval and on confirmed orders; filing of purchase orders; Bill preparation for
payment; Certifying the Bills; Maintenance of Bill registers and expenditure register; Accessioning of
Books; Transfer of books and other documents for technical processing;
4. Performing Data Entry operations;
5. Journals’ Section: Order/ renewal of periodical subscriptions wherever required; Attending typing,
Xeroxing and Data Entry operations Registering the current issues of periodicals (manual and
computerized); downloading and uploading periodicals data; Reminders for non-receipt of periodicals;
Preparing bills for payment of subscription/ adjustment of advance; Display of current issues of
periodicals wherever required; preparing the loose issues of periodicals into a set for binding;
6. Performing the Scanning jobs;
7. Technical Processing Section: Attending typing, Xeroxing and Data Entry operations; Preparation
and maintenance of shelf guides, bay guides; Spine label, book card, due date slip writing;
downloading and uploading data of the processed books; filing of catalogue cards wherever required;
8. Helping in the release of information products;
9. Preparation of binding list of books and periodicals; accessioning the bound volumes of periodicals;
processing the bills of binders;
10. Preparing the list of documents for weeding out;
11. Upkeep and providing services from the Theses and Dissertations, rare books and other reserved
12. Assist in Reference/ Referral services;
13. Library Services to users with special needs;
14. Performing the stock verification;
15. Secretarial Work: Data entry operations; noting, drafting, verification and scrutiny of records
relating to library establishment, maintenance of files and records; budget maintenance, stores,
personal records, leave records etc., if needed;
16. Handling of library server, (after getting proper instruction from the Head/Dy. Librarian), if required
updating the website;
17. Helping in compilation of bibliography, if required;
18. Performing Morning, evening and holiday duties;
19. All other such jobs as assigned from time to time.

Thank you very much Sir


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Thank you very much Sir


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