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Sir/ Madam
What is the Correct Purchase Policy and Purchase Procedure for Books for Govt. Of India Institution with compliance with GFR and suggest purchase Procedure for Book as per GOI.
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Sir,
This is manual of POLICIES AND PROCEDURES FOR PURCHASE OF GOODS not a Purchase and policy of Book Purchase for GOI.
Hence you are requested to tell me
Correct Purchase Policy and Purchase Procedure for Books for Govt. of India Institution with compliance with GFR .and suggest book name purchase Procedure for Book as GOI.
Dear Sri Mukesh Sharma
There is an old GO I am providing below for your perusal. You can see this from Swamy's book on GFR for Central Govt.
Copy of O.M. No. F23 (7) E. 11 (A)/83 New Delhi dated the 7.2.1984/18 Magh 1905 (Saka) of Government of India, Ministry of Finance (Department of Expenditure), addressed to all the Ministries/Departments of the Government of India and copies endorsed to Comptroller and Auditor General of India and the Union Public Service Commission and others.
Subject : Amendment to rules 99 and 116 of the General Financial Rules, 1963 (Third edition) exclusion of books, publications and periodicals, etc. from the definition of “Stores”
Attention of all the Ministries/Departments of the Government of India is invited to rules 99 and 116 contained in Chapter 8 dealing with the “Stores” in the General Financial Rules, 1963. The President has been pleased to decide that hereafter the books, publications, periodicals, etc. of a library will not be treated as an item of “Stores” as defined in the “Note” below Rule 99 of the General Financial Rules, 1963. Accordingly the provisions of the said “Note” and the Government of India’s decision(l) below Rule 116 of the General Financial Rules 1963, (Third Edition) have been amended as per amendment enclosed.* This issues with the approval of the Comptroller and Auditor General of India and the Department of Supply.
relevant extract reproduced below Sd/-
(K.L. Mehta)
Under Secretary to the Government of India
GOVERNMENT OF INDIA'S DECISION (AS AMENDED)
Librarians may purchase books, etc., from the reputed and standard booksellers on the prevalent terms and conditions. Tenders need not be called for this purpose.
However, I am sorry, I could not understand what you wanted to mean by "book name purchase Procedure for Book as GOI"
In practice, books & Journals were generally USED TO BE PURCHASED according to GOOD OFFICE COMMITTEE (GOC) norms where 10% discount was the norms from the Vendors except for GOVT. Publications or SHORT DISCOUNT titles and for foreign books the Conversion rates were applicable according to GOC which are always higher than the Bank rates we see in newspaper. The reason was the bank rates are always fluctuating and GOC rates remained valid throughout a month. There was a time frame of making payment as well. Presently, Libraries often insists for higher discounts/Vendor themselves offer higher discount from their part to secure orders. Besides, now-a-days, purchase is also possible from online book stores at quite cheaper rates at times so the norms and impositions as well as importance/relevancy of GOC has slackened to a considerable extent.
Well, what I have explained above are sort of a Model purchase procedure However, PURCHASE POLICY of a particular institute is of their own as I believe. But generally: 1. Books are recommended by individuals
2. Library personnel place them before Library Committee (Or to any empowered committee as the cases may be)for approval.
Upon approval orders are placed to Vendors. Some institute makes provisions for "Enlistment of Vendors" and orders are placed to any of them according to Librarian's discretion depending upon certain valid factors
For books priced in Foreign Currencies, it is obligatory to ask for Publishers' price proofs and GOC rates. These terms are available at
I hope I could explain your query.
Sincerely,
Siddhartha S. Ray, Calcutta
Siddhartha Shankar Ray
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