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Accession register is a document which maintains the holding of the library.It contains the below mentioned columns.but in the automated library is it reuired to maintain a accession register.i suggest the below information .any body has any more suggestion pls disscuss.
Date Accession No Title Author Publisher Edn and Year Vol Pages Size Type of Binding
Vendor Bill and date Price Cost subject Call No withdrawal details Remark
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Yes It is required because it is authenticated copy for the library.
yes i do agree about the authentication. cant rely on software.
no madam , i think for any departt the stock register is the prime document to show their holding. Automation is the only requirement to make the resource more useful
thank you sir for your reply .can u suggests any more parametrs to be included in the accession register..
Dear ma'am ,
u r absolutly correct.when we are using software at that time we need few more information .please see
I) Book cover detail
1. ISBN 2.CLASS NO 3.BOOK NO. 4.VOL/PART 5. ACC. NO.
II)STATEMENT OF RESPONSIBILITY
1.AUTHOR NAME 2.EDITOR 3. COMPILER 4. TRANSLOR
III)TITTLE
1.MAIN TITTLE 2.SUB TITTLE 3.UNIFORM TITTLE 4.
IV) EDITION STATEMENT
1.EDITION YEAR
V)PUBLISHER
1.PLACE 2. PUBLISHER NAME
VI)YEAR OF PUBLICATION
1.COPYRIGHT YEAR 2.EDITION YEAR 3.REPRINT YEAR
VII) PHYSICAL DESCRIPTION
1.COLLATION 2.REMARK 3.ACCOMPANYING MATERIAL 4.DIMENSION
VIII) SERIES STATEMENT
1.TITTLE 2.STATEMENT RESPONSIBILITY 3.NUMBER 4.ISSN
IX) NOTES
1.BIBLIOGRAPHY 2.ADDITIONAL FORM AVAILABLE 3. ANY OTHER NOTE 4.SUMMARY
X) ACQUISITION DETAIL
1. DATE OF ACC. 2.INVOICE NO. 3.INVOICE DATE 4.MODE OF ACQUISITION 5. VENDOR NAME 6.DEPARTMENT 7.LOCATION 8. REMARK
thank you sangeeta.for giving more insight.some of the parameters are really essential but storing so much data in acceession register is difficult also.we can maintain the details in the short . thank you once again
In large automated environments think about 1lakh and above books the use of accession register is not encouraged. The sheer volume of the books being acquired makes accessioning is a repetitive, time consuming, written activity compared to online cataloguing, data entry, import, export of machine readable data into a database. As our libraries are small we may continue and spare time to accession and then create another record for the database.
Rao
sir its true in large library its duplication of work.our collection is 127,000 still we maintain both becouse software
may stop working any time. thank you for participating in the disscussion
I am looking after the Acquisition Section (book) of the Central Library, IIT Kharagpur. We are maintaining manual accession register although we are doing data entry using the application software package LibSys.
(a) Order No. & date (b) Discount
- should be added along with your suggested information.
In the remark column one should incorporate information regarding accompanying materials like CD, DVD or Floppy (if any). It is very important to note down information relating to - paperback/hardbound form; gifted item etc.
Mam
Thank you for given the true and authentic column that help the new comer librarian in the library in any where.
sangram
Mamdam
you have given very valuable coloumn for the accession but i think you have forgeten to given on most vital coloumn that's PUBLISHERS
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