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Hello,

I am Working in a CBSE School.

Every year different publishers come to school and give their sample/specimen copies to school. 

I have made 2 registers, one for main Library in which all Text book and other books will be there and in the other for Specimen copies. Now Can we mix all the books together. I think its not the right way because after some time these specimen copies will be outdated and revised version will come and it will be physically difficult to differentiate specimen copies and text books.

So is there any guideline for this or is this right to mix both types of books together?

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No...Never...Never,,,Never mix with library collection otherwise it will create a very serious problem during auditing or any inspection and only you will accountable at that time not principal.

sample / specimen copies are not the part of library collection, keep them separate and work wisely.

SIR, I AM KESHAV WORKING AT CBSC SCHOOL. SIR I WANT SPECIMAN COPY BOOK LIST WITH ISBN NUMBER SIR IF YOU HAVE PLEASE SEND ME ON MY MAIL ID.ITS URJENT. I AM WAITING FOR LIST.PLEASE SIR... MY MAIL ID- keshav . talwekar@ rediffmail.com

Never mix both. For Specimens also you can enter important books ( like Grade 9 to 12, workbooks, Mental maths etc.  from grade 1 onwards) not all the books from KG.

i am also working in school, we have made two register 1 is main Accession register in which we enter only purchased books ,and another register is of specimen in this register we use to do entry of best 5 publisher books of each subjects classes1-8 , and when the publisher gave books to us at them we use to maintain register in which we kept record that which publisher has given us book of which subjects and of which class..... later at the time of selection on same register we issue books to the selected teacher of particular subject... and in my school teacher instructed to select at least 5 best book after go through the each book but teacher use to select 8 or 10 books because sometime management ask them to send another book.... these 10 and 8 books with the teachers only. and rest all books we take return.... and arrange class wise in library store room... in store we kept books of last year specimen through same process and the current year books......

when selection of books will b over rest books which are with teachers they return as and we kept these books in Almira to enter in specimen register because these are that book which was selected by teachers, somehow its beneficial to us also.....9-12 class publishers use to give us reference book and sample paper or subjective books also.....in case of subjective book same above process we apply and rest in reference or sample paper we use to enter in specimen register, on book we use to label accession no of specimen register like... SC-1214, SC-1215....

in the month of April  books which were kept in library store of last session sampling books, we use to do in our library is that we gifted to the children of class 1-8 as a library gift.

or the helpers which are not financially strong we use to do like we search books for their children of current session  of new class book list  some how it will b helpful for them.

If you like this you can also apply in your school.

thank you

Dear Sri Bhargav Thaker,

Thanks for your post.

The easiest way is to use spine labels of different colour for these books. I practiced it for several years in the Library of my previous Institute. The Library has three Wings, (1) the Main Library, (2) The Archive & (3) The Resource Centre.
In the Resource Centre we have donated collections of nearly 18,000 books in addition to around same number of purchased collection. We used to put light green coloured spine labels for donated books and white spine labels for purchased books to identify specifically. We used the colour codes as there were several duplicate titles (especially in multi-volume collections) in the donated collections which we had purchased earlier. With the use of spine labels of different colours, one can easily identify the origin of a particular book.

Hope I could explain the issue to your satisfaction.

Sincerely,

Siddhartha S. Ray, Calcutta

I hope you

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